EP63: Building a travel itinerary your Exec will actually use

Business travel – glamorous on Instagram, chaotic in real life. In this episode of The EA Campus Podcast, host Nicky Christmas revisits one of her most-requested topics: how to expertly plan and manage business travel for your executive. Originally recorded at her first public speaking event back in 2012 (or maybe 2013 – who’s counting?), this session has been fully updated for 2025 with all the latest tools, AI tricks, and tech tips.

Whether your executive is flying long-haul or hopping on a train to a regional office, you’ll learn how to build a bulletproof itinerary that keeps them calm, collected, and exactly where they need to be. From pre-flight prep to worst-case scenario plans, we’re covering it all.

Oh, and yes – we still print the itinerary. Even in 2025.

In this episode, we cover:

Why travel planning is still one of the most essential EA skillsSetting clear expectations before your executive sets foot on a planeQuestions to ask before you book anything (trust us, these are game changers)What the purpose of the trip tells you about how to plan itHow to build an itinerary your executive will actually useFour essentials every itinerary needs – plus the added extras that make all the differenceWhy paper copies still matter (yes, really)Who should get a copy of the itinerary – it’s not just your exec!How to prep for delays, jet lag, and all those unexpected curveballsThe best AI and travel tech tools to streamline the process in 2025One final Google Maps trick that will make you look like a total travel genius

🎁 Free Download:
Grab our customisable Travel Itinerary Template – complete with emergency contact checklist and pre-trip planning questions.

The EA Campus

Do you want to know what it takes to work as a high-performing Executive Assistant? You’ll find out when you listen to The EA Campus podcast. Join Nicky Christmas, the Founder of The EA Campus, for a weekly interview with successful Assistants who all have first-hand experience and lessons to share on what it takes to excel in the role. Tune in, get inspired, and learn how to create an Assistant career where you are valued, motivate,d and ready to face every challenge head-on. Whether you are an Assistant just starting in your career or prepared to move to the next level, building a successful Assistant career just got a little easier with The EA Campus Podcast!

• No. of episodes: 65
• Latest episode: 2025-06-05
• Business Careers Entrepreneurship

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